Platform features
Built for the way
gyms actually work.
Every feature in Gymflow254 exists to solve a real problem that Kenyan gym owners face every day. Nothing generic. Nothing unnecessary.
Owner Dashboard
Your gym. In one glance.
The owner dashboard is designed around one question: what do I need to know right now? Live occupancy, revenue this month, members expiring this week, and who hasn't shown up in a month — all on a single screen, updated in real time.
- Live check-in count — always current, no manual counting
- Revenue summary for the current month, broken down by payment method
- Expiring membership alerts — 7-day advance warning
- At-risk member list — anyone inactive for 30+ days
- Peak hours chart — see when your gym is busiest
- Trainer session utilisation this month
Owner Dashboard
Real-timeMember Management
Know every member. Lose none.
A complete record for every member — their plan, membership dates, payment history, and attendance log. Staff can check in members in seconds with a name or phone search. No QR codes, no scanning hardware, no training required.
- Full member profiles with emergency contacts and notes
- Simple name or phone search at check-in — zero friction
- Membership renewal tracking with automated date calculation
- Full payment history per member
- Attendance log showing every visit
- Bulk actions for renewals and plan changes
Member Management
CorePayments
Cash, M-Pesa, bank. All in one place.
Gymflow254 is built for how Kenyans actually pay. Record cash instantly. Log M-Pesa references. The system calculates your revenue automatically — no manual totalling, no end-of-day reconciliation nightmares.
- One-tap payment recording with method selection
- M-Pesa reference field on every payment
- Automatic Daraja STK Push integration (optional)
- Monthly revenue totals and trend comparison
- Per-member payment history
- CSV export for accountants
Payments
Kenya-first💳
Payments module
Trainer Scheduling
Your trainers, fully utilised.
Members book trainers through the member portal. Sessions show up on the trainer's schedule. You see utilisation across your whole team. No WhatsApp back-and-forth, no double bookings, no chasing anyone for updates.
- Member-facing trainer profiles with specialisations and rates
- Self-service booking by members — no staff involvement needed
- Trainer calendar view for daily schedules
- Session status tracking (confirmed, completed, cancelled)
- Monthly utilisation report per trainer
- Trainer availability toggle — instant updates
Trainer Scheduling
Scheduling🏋️
Trainer Scheduling module
Analytics & Insights
Understand your gym. Grow with confidence.
Data that answers real business questions. When is your gym busiest? Which trainers drive the most revenue? Which membership plans are most popular? Gymflow254 turns your daily operations into insights you can act on.
- Peak hours heatmap — last 30 days of check-in data
- Revenue trends by month and payment method
- Membership plan popularity breakdown
- Member retention and churn analysis
- Trainer revenue contribution
- Export-ready reports for any time period
Analytics & Insights
Insights📈
Analytics & Insights module
Member Portal
A gym app your members will actually use.
A lightweight mobile-first portal where members can check their membership status, see live gym occupancy before they leave home, and book trainer sessions — without calling the front desk.
- Membership status card — days remaining, plan name
- Live occupancy indicator — quiet, moderate, or busy
- Renewal reminders with M-Pesa payment details
- Trainer booking with date, time and duration selection
- Booking history and upcoming sessions
- Works perfectly on any smartphone browser — no app install needed
Member Portal
Members📱
Member Portal module
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